Effective Date: December 1, 2017
GENERAL RELEASE OF ALL CLAIMS
To the fullest extent permitted by applicable law, registered members of the Connects (“Members”), users of, and visitors to the Websites, the Connect, and/or the Applications release and waive any and all claims against ICI, its owners, agents, officers, shareholders, employees, directors, attorneys, subscribers, subsidiaries, affiliates, successors, and assigns, whether known or unknown, which allegedly arise from or relate to the intentional or accidental disclosure, whether by ICI, another Member, user or visitor, or an independent third party, of any information which the Member, user, or visitor voluntarily shared on the Websites, the Connect, and/or the Applications.
CHILDREN’S PRIVACY STATEMENT
Individuals under the age of eighteen (18) should always obtain permission from their parents before using or providing any personal identifying information (“PII”) about themselves including, but not limited to, their names, email addresses, and phone numbers, on the Websites. The Websites are not aimed toward providing information, resources, tools, and/or connecting platforms to children under the age of thirteen (13) and we do not knowingly permit anyone under the age of thirteen (13) to submit any PII through the Websites. If you are under the age of thirteen (13), please do not attempt to register for the Connects, use the Applications, or post comments on the Websites. If we become aware that we have inadvertently received PII from a child under the age of thirteen (13), we will delete such information from our records.
We screen all registrations for membership in the Connects to the best of our abilities and do not permit individuals under the age of eighteen (18) to join the Connects.
COLLECTION OF INFORMATION
There are three categories of information that we collect: General User Information, Member Information and Donor Information.
General User Information
Many website owners employ “web analytics” programs to track and record various activities occurring on their websites. We may collect and store information other than PII that is generated automatically as you navigate through the Websites, review our newsletters, complete our online surveys, or otherwise engage with us online. For example, we may collect information about the devices you use to access the Websites, including the type of device you’re using (e.g., a computer, mobile phone, or tablet), the operating system running on that device, the type and version of browser software you’re using, the resolution of your computer monitor or other device display, the screen colors available on your device, and the website that referred you. We also use “cookies,” a standard feature found in browser software. Cookies are small files that your web browser places on your hard drive for record-keeping purposes. We also may use web beacons (sometimes referred to as “clear GIFs”, “transparent GIFs”, or “pixel tags”) to collect non-personally identifying information about how our users use our website, communications, and content. We may also collect your IP address. This is a numerical address that is used by computers and other devices connected to the web to identify your device so that data such as the web pages that you want to view can be transmitted to you.
You are not required to provide PII to access the Websites. However, if you wish to become a Member of the Connects and/or post comments on the Websites, then you may be asked to provide some or all of the types of PII described in this section. We collect and store information that you voluntarily supply to us when you register to become a Member of the Connects by creating a profile on the Websites (“Member Profile”) and when you choose to send a direct message to another Member through the Websites (“Contact Message”). In registering for or using the Connects, you may voluntarily choose to provide some or all of the following types of information:
“Contact Information” – This is PII about you, such as your name and email address.
“Demographic Data" – This is information about you that does not specifically identify you, such as your gender, zip code, city or town, state or province, and country.
“Sensitive Personal Information” – This is any information relating to your racial or ethnic origin, political opinions, religious or philosophical beliefs, health, lifestyle, past or present use of psychiatric medications, or other personal topics.
“Contact Messages” – This is the content of messages that are sent from one Member to another Member using the Connect Contact form.
“Comments and Posts” – This is the content of comments or posts that Members may post on the Websites, which may at times include PII if the Member chooses to provide such information in the comment.
If you donate money to ICI through the ICI Website or the TWP Website donation portal, we may collect PII that you voluntarily provide, such as your name and contact information. (For more information on our donor platform, see “Relationships with Third Parties” in this Policy.)
USE, STORAGE, AND DELETION OF INFORMATION
General Web Use Information: We use the information collected by web analytics programs, cookies, and web beacons to help us understand how many unique users visit our site or various pages within our site, track user interests, trends and patterns, understand how users are interacting with our website or newsletter, improve our services, and deliver more relevant content to users. We may use IP address information for systems administration and troubleshooting purposes, to help us manage Members and Member comments, and to derive a rough estimate of your geographic location by country, city or town, and ZIP code. We regularly delete the details of our web analytics logs that are older than 90 days, and store thereafter only summary data.
PII: Except where otherwise noted during the Connect registration process, the PII that you provide in your Member Profile will be made visible to other Members of the respective Connect platform(s) of which you are a Member. This helps Members find and connect with each other based on their shared interests, backgrounds, experiences, and values. In addition, ICI may gather, analyze, and share certain anonymized, summary information from Member Profiles for research, education, or public awareness-raising purposes, such as total number of Members, number of Members who have experienced certain withdrawal symptoms after taking certain psychiatric drug types, or number of Members in a certain city interested in organizing events. You may change your own Member Profile information or delete your Member Profile at any time. The instructions for canceling your membership and deleting your account are provided on the homepages of ICI Connect and TWP Connect.
Contact Information: ICI may use your Contact information to send you information about events, opportunities, changes, updates, and content of relevance to ICI, the Connects, and/or the information and preferences that you have shared with us. You may opt out of these communications by deleting your Member Profile and unsubscribing from our online newsletter service at any time.
Public Posts and Comments: In order to maintain the integrity of public discussion threads on the website (including within the Connects), we reserve the right to retain the content of public posts or comments even if a Member deletes their account. However, these public posts or comments will be attributed to the username "Anonymous." We discourage members from posting PII in comments or posts; however, if you reasonably believe that a specific comment or post previously posted by you or by another Member contains your PII and you do not wish for this PII to continue to be disclosed, we will, at your request, investigate and, where appropriate, remove the PII from the post or comment.
SECURITY OF PERSONAL INFORMATION
The security of your PII is extremely important to us. ICI has implemented and maintains reasonable security procedures and practices designed to protect against the unauthorized access, use, modification, destruction or disclosure of your PII. Despite these efforts, no security measures are perfect or impenetrable and no method of data transmission can be guaranteed against all forms of interception or other types of misuse. Both ICI and Members must do their parts to help ensure the security of data. Additionally, Members should secure their account by protecting it with a strong password. Members should not disclose a password to any other person.
If you have reason to believe that your account or the PII we hold about you is not secure, please notify us at the address included in the Contact Us section below.
Although ICI makes reasonable efforts to prevent such occurrences, please be aware that anything you post on the website such as in Member Profiles, comment threads, chat areas, or message boards can potentially be seen, disclosed to, or collected by third parties beyond ICI’s control, and may be used by others in ways we cannot control or predict, including to contact you for unauthorized purposes. As such, Members disclose any PII (including their email addresses, location, and/or names) at their own risk. We cannot be held responsible for any unauthorized third-party use of such information.
RELATIONSHIPS WITH THIRD PARTIES
The potential privacy implications of the relationships of ICI to other third parties or third-party service providers are outlined below.
Embedded links: On some pages within our website, we may link to or embed video, audio or other content from third parties including but not limited to YouTube, Vimeo, and SoundCloud. You should be aware that your interaction with this embedded or linked content may be tracked by these third-party services, and these interactions may be subject to the terms of service and privacy policies of these respective services beyond ICI’s knowledge or control.
Social Media: You may interact with our communications or content through social media services including but not limited to Facebook, Twitter, Google+, LinkedIn, and Pinterest. Again, you should be aware that we do not have full knowledge about or control of the information that these social media services may collect when you interact with our content on these services. You may wish to review the privacy policies of these respective third-party services prior to using them.
Lawful Disclosure Requests: We may occasionally release information about our users or Members if required to do so by law or court order or if, in our judgment, such disclosure is reasonably necessary to comply with legal process, to enforce our Terms and Conditions, or to protect the rights, property, or personal safety of users of our website along with our board, employees, contractors, volunteers, or others. If we receive a request to disclose information that identifies you personally, and if we believe that it is our obligation under the law to comply with that request, if legally permitted to do so we will attempt to notify you of the request at the email address associated with your Member Profile with the comment that is the subject of the request. You may then challenge the request for disclosure of your PII if you wish to do so. If you do not promptly challenge the request and notify us that you have done so, if your challenge to the disclosure request is rejected, or if we deem it warranted under the circumstances, we may comply with the request. Additionally, if we believe it appropriate to do so under the circumstances, we will independently object to requests for access to information about Members of our website.
Transfer of Assets: In the unlikely event that we sell or transfer some or all of our assets, or our website is acquired by another non-profit organization or company, information about our user and Member information may be among the transferred assets.
REVISIONS AND MODIFICATIONS TO THIS POLICY
If you have additional questions about this Policy or concerns related to your Personal Information on our website, please write to us at firstname.lastname@example.org or at:
Inner Compass Initiative
P.O. Box 270158
West Hartford, CT 06107-9992